Position Description

* Local candidates only

After orientation and training, performs assignments under general supervision and following established policies. This position requires some professional judgment and a limited use and/or application of basic principles, theories and concepts. Work is reviewed for soundness of judgment including overall adequacy and accuracy. Error in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify. May represent the organization in providing solutions to problems associated with specific assignments. Contacts are frequently intra-organizational, inter-organizational and with outside Company contacts such as supplier representatives.

Essential Functions of the Associate Accountant Accounts Payable: The Associate Accountant performs assignments involving all of the following under the immediate guidance and direction of a Manager of Financial Operations.

30% Check Requests & Consultant Invoices
Processes check requests, consultant invoices, and wire transfers applying proper financial controls to ensure accurate payment of approved purchases; and proper recording of transactions including intercompany charges.
Reviews check requests and consultant invoices for compliance with policy, proper account, class or work order coding, and ensures proper support. Set up and maintain recurring payments.
Determines whether 1099 or tax withholding is applicable and requests vendor code setups as appropriate. Processes wire transfers and reconciles with weekly wire activity reports.
Interfaces with internal and external customers to research and resolve payment issues and maintain correct vendor payment data.

15% Expense Reporting
Assists with auditing expense reports as necessary, and maintaining accurate subsystem reconciliations and reporting.

15% P-Card Processing
Obtains monthly Bank Procurement Card statement, downloads data, reviews transactions for potential fraud or other unauthorized usage, and coordinates with Procurement as required regarding any issues.
Reviews documentation supporting purchases, coding and approvals of credit card activity and books appropriate journal entries reflecting P-Card purchases.

10% Maintain Vendor Records for 1099 Reporting
Maintains accurate 1099 vendor payment information and assists with filing year-end Form 1099s.

10% Account Reconciliation & Other
Performs reconciliation of accounts, gathers and summarizes financial data, identifies variances, analyzes costs relating to general ledger accounts and accounts payable as assigned, and assists in resolving issues.
Performs financial and SOX controls to ensure adjustments to sub-ledgers are made and properly documented. Interfaces with auditors requesting information and documentation to explain processes and controls.
Provides support regarding Accounts Payable processes and elevates issues as necessary to manager.

10% Accounts Payable
Processes corrections such as credit and debit memos, voucher adjustments, and voids as necessary. Assists with internal control practices relating to validating check runs, positive pay and check cancel/void confirmation, and documenting the log when checks are not mailed by AP department staff.
Assists team members in performing three-way match of check to voucher package data to ensure payments are accurate and have proper approvals, attachments, and are mailed per instructions. Assists in filing completed voucher packages and maintaining an organized AP filing system.

10% Cash Receipts
Supports process for weekly cash deposits and maintenance of proper documentation, including identifying and resolving accounting errors.