Position Description

PRIMARY FUNCTION:
This position will provide general administrative support to the President and staff as needed. In addition, this position will work jointly with other administrative assistants. Work is performed under minimum supervision and will require significant independence and discretion based on extensive previous experience.

ESSENTIAL FUNCTIONS:
A. Provide administrative support to the President and staff as needed, including: coordinate multiple-leg international and domestic travel plans (transportation, hotels, VISA’s, etc,), schedule meetings (on-site or at other facilities) and conference calls, answer/monitor phone calls, direct mail accordingly, manage calendars, and other supportive duties as needed.
B. Review and edit various documents related to the business.
C. Compose routine reports and correspondence relative to detailed questions and information.
D. Handle confidential information and data.
E. Coordinate interviews, travel, and accommodations for interview candidates
F. Assist with ordering supplies and organizing local inventory.
G. Create, update and maintain organization charts on a monthly basis.

REQUIREMENTS:

Basic Qualifications:
• Ideal candidate will have 5+ years of office experience.
• Must be proficient in MicrosoftSuite software to include: PowerPoint, Excel, Word and Outlook.

Position Criteria:
• Ability to multi-task, prioritize and complete requests and assignments in a timely manner.
• Strong organizational and communication skills (written and verbal).
• Strong computer skills to quickly learn and utilize other computer software programs.
• Detail oriented, well organized, and must work well in both a team and individual environment.
• Ability to handle change in a fast-paced environment. Flexibility to work with multiple interruptions, changing priorities, and deadlines.
• Well developed skills in effectively and comfortably interacting with all levels of management, employees, internal and external customers, and outside contacts.
• Strong independent decision-making, problem-solving and collaborative skills.

Preferred Qualifications:
• Ideal candidate will have some college classes, a degree is preferred