Office Administrator

JOB DUTIES: Performs the following tasks for managers on the executive payroll. Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees. Works under limited supervision.

JOB SKILLS: Knowledge: Has a full understanding of the job.

Problem Solving: Develops solutions to a variety of problems of moderate scope and complexity. Refers to practices and procedures for guidance.

Discretion: Requires no instruction for routine work and general instructions for new lines of work or special assignments; supervision is limited. Participates in determining details of assignments to accomplish a wide range of objectives. Plans, schedules, and arranges own activities. Work is reviewed upon completion for adequacy in meeting objectives.

Impact: Errors would normally result in loss of customer business, material, or equipment to resolve.

Contact: Interacts frequently with internal and external personnel and customers. Obtains or provides information on important or sensitive organization matters.

Typical Edu/Exp: High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience.